Terms and Conditions

1. Booking, Deposit, and Payment Terms

1.1. Booking Confirmation:

A non-refundable deposit is due upon booking. This deposit confirms the booking date and secures the Photographer’s commitment to provide services on the agreed date.

1.2. Payment:

The remaining balance is due a few weeks before the wedding. The deposit is required to complete the contractual agreement on both sides.

1.3. Terms and Conditions:

By submitting the deposit, the Client agrees to all terms and conditions outlined in this contract.

2. Use of Images for Portfolio and Marketing

2.1. Permission to Use Images:

By entering into this contract, the Client grants Alex West Photography permission to use a selection of images for portfolio purposes, including the Photographer’s website, social media, wedding blogs, and printed portfolio materials.

2.2. Privacy Considerations:

Should the Client prefer certain images to remain private, the Client may inform the Photographer in writing, and the Photographer will respect these requests for privacy.

3. Creative Discretion and Image Delivery

3.1. Artistic Style:

The Client understands and agrees to the artistic style of Alex West Photography, which includes a mix of color and black-and-white images at the Photographer’s discretion. Any specific style requests from the Client must be communicated and agreed upon in writing prior to the event.

3.2. Image Format and Quality:

All delivered images will be provided in high-quality JPEG format (10 megapixels), suitable for both print and digital use. No unedited or RAW files will be provided.

3.3. Delivery Timeline:

Final edited images will be delivered approximately 6–8 weeks after the wedding date. Delivery times may vary slightly based on the volume of images or unforeseen circumstances. The Photographer will communicate any delays.

4. Cancellation, Rescheduling, and Refunds

4.1. Photographer Cancellation Due to Emergencies:

If the Photographer is unable to attend due to unforeseen emergencies such as illness or accidents, the Photographer will make reasonable efforts to find a replacement. If no replacement is available, all payments made, including the deposit, will be refunded.

4.2. Client-Initiated Cancellation or Rescheduling:

If the Client changes the wedding date and the Photographer is unavailable for the new date, or if the Client cancels the event, the deposit will be retained by the Photographer as liquidated damages for the reserved date. No refunds will be provided for cancellations initiated by the Client.

5. Limitation of Liability and Indemnity

5.1. Limitation of Liability:

The Photographer will not be liable for any indirect, incidental, or consequential damages arising from the photography services. In any case, the Photographer’s liability is limited to the amount paid by the Client under this agreement.

5.2. Client’s Indemnification:

The Client agrees to indemnify and hold harmless the Photographer against any claims, damages, or liabilities arising from the use or misuse of the delivered images.

6. Copyright and Reproduction Rights

6.1. Copyright Ownership:

All images created by Alex West Photography remain the intellectual property of the Photographer. The Client receives personal use rights and may print and share images for personal, non-commercial purposes.

6.2. Commercial Use:

If the Client desires to use images for commercial purposes, separate permission and a licensing fee may be required. Written consent from the Photographer is mandatory for any such use.

7. Miscellaneous

7.1. Governing Law:

This agreement shall be governed by the laws of Germany.

7.2. Entire Agreement:

This contract constitutes the entire agreement between the Photographer and the Client regarding wedding photography services. Any amendments must be agreed upon in writing by both parties.